Video Messaging & Communication System

The State of Michigan, through the Michigan Department of Education, is seeking proposals for a Video Messaging and Communication System for the Michigan School for the Deaf (MSD) located in Flint, Michigan. The system must have the capability to send video messages, security alerts, medical alerts, and other notifications to all rooms, zones, and cellular devices on the school's 20-acre campus. The system must provide American Sign Language video messaging, text alerts to computers and cell phones, and visual alert capabilities such as strobe lighting. Mandatory bidder site visits and presentations are required by May 19, 2023, and proposals are due by May 31, 2023. The initial contract term is from July 28, 2023 to December 31, 2023, with up to three one-year renewal options. The State will evaluate proposals based on technical criteria, with a minimum score of 80 points required to have pricing evaluated.

The contract is open to all qualified vendors, with no set-aside designations or restrictions on the types of organizations that can respond. The State has not provided information about any incumbent vendors or current contractors, nor any existing infrastructure or technology that requires integration. The RFP does not specify a budget range, but the awarded contract is subject to approval by the State Administrative Board if the value meets or exceeds $250,000.