Video Intercom and Access Control System Upgrades

Romulus Community Schools is issuing a Request for Proposal to upgrade video intercom and access control systems across eight district facilities, including the Barth Building, Board of Education, Halecreek, Romulus Early Childhood Center, Romulus High School, Romulus Middle School, Romel, and Wick. The procurement involves furnishing and installing IP-based video door intercoms, master stations (one to two per facility), integrated access control hardware, and eight Avigilon ACC Enterprise licenses, with all video feeds integrated into the existing Avigilon ACC Video Management System. Deliverables include cabling, programming, system installation, and integration across all eight locations with emphasis on system reliability and security compliance. Qualified vendors must possess current Michigan licensing and registration for security alarm and access control work, demonstrate experience integrating Avigilon ACC systems, and have documented experience with K-12 public-sector installations. Vendors must submit itemized pricing detailing equipment costs, labor costs, and subcontracting expenses. Key dates include the RFP posting on February 13, 2026, an optional non-mandatory site walkthrough on February 26, 2026, at 9:00 AM EST at 36540 Grant Road in Romulus, Michigan, and a proposal due date of March 23, 2026, at 1:00 PM EST, with contract award anticipated for April 14, 2026.

Vendors must provide a minimum three-year hardware and firmware warranty, one-year labor warranty, and carry comprehensive insurance coverage including $1,000,000 per occurrence/$2,000,000 aggregate commercial general liability, $1,000,000 auto liability, statutory workers' compensation, $2,000,000 umbrella liability, and $1,000,000 cyber/network security liability, with the District named as additional insured on CGL and umbrella policies. Performance and payment bonds covering 100 percent of the contract price are required. The RFP does not specify set-aside designations or restrictions based on disadvantaged enterprise status. The project requires integration with the existing Avigilon ACC Video Management System infrastructure currently deployed across the district facilities. The anticipated total project cost is not to exceed approximately $60,000, excluding taxes, based on current planning estimates, with payment structured through percentage-based down payment, payment upon receipt of stored materials, progress billing based on completion milestones, and final payment upon project completion, with the District retaining 10 percent until final project completion.