Video Display/Scoreboard for the Aquatics Center

Brunswick Community College is requesting proposals for a video display/scoreboard for its Aquatics Center under RFP, with proposals due November 3, 2026 at 2:00 PM EST and questions due October 21, 2026. The critical technical constraint is mandatory full compatibility and interfacing capability with the College's existing eight-lane Colorado Time Systems Gen7 Serial Timer using Gen7 Swimming Version 2024.0.1 — this is a single-source timing system integration requirement that filters vendor capability.

The scope covers a full-color video display measuring approximately 7 feet by 11 feet, designed to withstand harsh aquatic environments, with graphics and animation capabilities. Deliverables include all necessary hardware and software for board control, mounting hardware, cabling, and turnkey installation with operator training. Delivery must occur within 30 consecutive calendar days after purchase order receipt at Dinah E. Gore Sports & Aquatics Complex in Bolivia, North Carolina, during business hours of 7:30 AM to 3:00 PM Monday through Friday.

Vendor eligibility requires North Carolina business registration in good standing, a signed manufacturer authorization statement confirming reseller status, references from at least three clients using the exact equipment model, and completion of financial stability certification. E-Verify and fair employment compliance are mandatory.

Evaluation criteria, in descending order of importance, are vendor qualifications, compatibility with the Colorado timing system, pricing, ease of use, timeliness and project timeline adherence, and warranties. Warranty coverage must span a minimum of 12 months from equipment operation or the manufacturer's warranty period, whichever is longer, including all parts, labor, and freight at no cost to the College. Pricing shall include all shipping, delivery, handling, administrative fees, and installation costs delivered FOB Destination, with invoicing only after inspection and acceptance. The College reserves the right to make separate awards, reject all proposals, or cancel the RFP if deemed in its best interest.