VIB-C ICF-65 Mattress Filling Machine

The Commonwealth of Virginia Department for the Blind and Vision Impaired (DBVI) is soliciting competitive sealed bids under IFB for one ICF-65 Mattress Filling Machine for Virginia Industries for the Blind-Charlottesville (VIB-C), the using agency, with bids due November 6, 2026 at 4:00 p.m. EST. The solicitation includes a small business award priority for DSBSD-certified micro or small businesses, applicable only where the bid does not exceed $100,000 and is determined fair and reasonable. If no qualifying small business bids, award goes to the lowest responsive and responsible bidder of any size.

The machine serves the Charlottesville manufacturing plant and must be heavy-duty for filling foam or spring core mattresses. Key specifications include a maximum width of 62 inches, conveyor closed height adjustable between 4 and 16 inches, eight chain conveyor sets, a 30-foot-per-minute conveyor speed, a 40-inch operating height, and a piece counter with key reset. The unit requires 208/220 VAC, 40-amp, 3-phase power and Allen Bradley Micro Logix PLC controls. Bidders must provide vendor data sheets, State Corporation Commission identification, references, and a small business subcontracting plan. Bidders must register in eVA, which charges a transaction fee of 1% of order value, capped at $1,500 for non-certified small businesses or $500 for certified small businesses.

The bid price must be all-inclusive of goods, delivery, freight, installation, and a five-year warranty covering defects in material and workmanship, with preventive maintenance throughout the warranty period. Delivery must be completed by December 15, 2026. The contractor must maintain workers' compensation coverage, employer's liability of $100,000, and commercial general liability of $1 million per occurrence and $2 million aggregate. The Commonwealth will make a single purchase order award on a firm unit price basis. Payment follows the Prompt Pay Act after receipt, acceptance, and invoicing, through EPAY, EDI/check, or VISA.

An optional pre-bid conference takes place November 2, 2026 at 10:00 a.m. EST via Microsoft Teams. Written inquiries are due to Alfred "T" Shoniregun by 1:00 p.m. EST on November 5, 2026. The public bid opening is November 9, 2026 at 9:00 a.m. EST. The solicitation lists Albemarle County and Chesapeake City as jurisdictions.