VHF transceivers, purchase of, term contract

Palm Beach County Board of County Commissioners Purchasing Department issued Request for Quotation (RFQ) #950585/AW for the purchase of VHF transceivers on a firm, fixed-price term contract basis. The procurement seeks Kenwood TK-7360HV VHF transceivers or equivalent models meeting specific technical requirements, including a frequency range of 136-174 MHz, 128-channel capacity, backlit alphanumeric displays, and FCC certification for CFR 47 Parts 22 & 90 operations. Each unit must be supplied with a complete package including a vehicle mounting bracket, hand microphone with cable, microphone hanger, operator manual, DC power cable with fuses, programming software, USB programming cable, and shop technical manual. The contract will be awarded on an all-or-none basis to the lowest responsive and responsible bidder, with pricing required to remain firm and fixed for 90 days from opening to allow for evaluation and award. The successful vendor will receive a 12-month initial term contract with options to renew for four additional 12-month periods upon mutual written agreement and subject to Board appropriation of funds, with orders to be placed on an as-needed basis with no minimum order requirements. Quotations were due by 4:00 p.m. local time on August 9, 2016, with faxed or emailed responses accepted. All unit prices must be single, fixed amounts without escalation clauses and rounded to two decimal places, with vendor information required to match exactly across quotations, invoices, and the County VSS system.

The procurement includes a Small Business Enterprise (SBE) program provision allowing certified SBEs within 10 percent of the lowest responsive bid to be considered for award. A Local Preference Ordinance applies, providing a 5 percent preference to quoters with a permanent place of business in Palm Beach County or in the Glades, subject to submission of a valid Business Tax Receipt and Certification of Business Location. The contract terms specify FOB destination pricing, with the bidder assuming all transportation charges, responsibility, liability, and risk in transit. Vendors must furnish factory/manufacturer warranty against defects in materials and workmanship, with repairs or replacements provided at no cost to the County during the warranty period. No incumbent vendor or budget range information was specified in the solicitation documentation. Payment terms require invoicing directed to the Palm Beach County Finance Department with exact vendor information matching across all procurement documents.