Very high density silicone probes and required peripherals (UW-MAD)[20-5014]

The University of Wisconsin-Madison, located in Dane County, is seeking bids for very high-density silicone probes and related peripheral equipment through a Request for Bid (RFB) issued by Purchasing Services. The procurement is specifically for neuroscience research equipment designed to enable laminar recordings of electrophysiological spiking activity from hundreds of single neurons simultaneously in real-time, with intended use in investigating sleep mechanisms and neural correlates of consciousness in mice. The bid requires vendors to provide probes, as well as any necessary headstages, cables, and acquisition systems. Bidders must demonstrate three years of experience providing similar items and submit three client references, along with certifications regarding debarment status, non-discriminatory practices, and regulatory compliance. The bid was posted on November 1, 2019, with written questions due by November 8, 2019, and final bids due on November 22, 2019, at 2:00 p.m. Central Standard Time. Submissions must include one hard copy with an original signature and one flash drive copy, delivered to the Purchasing Services office in Madison, Wisconsin.

The contract will have an initial three-year term with automatic renewal for two additional one-year terms, unless 90 calendar days' written notice is provided by either party. While no specific set-aside designations are mentioned, the University qualifies for governmental and educational discounts, which must be reflected in unit pricing. The estimated annual spending for this contract is approximately $60,000, with an anticipated purchase of around 40 probes per year. Pricing must remain firm for one year from contract execution, with subsequent price increases limited to fully documented cost increases and requiring 30 calendar days' advance notice. The contract includes flexible terms that potentially allow extension to other University of Wisconsin System campuses, State of Wisconsin agencies, and Wisconsin municipalities at the contractor's discretion. Payment terms are set at Net 30 days upon acceptance of goods and verification of specification compliance. All deliveries will be F.O.B. Destination, with delivery charges and risk of loss borne by the contractor, and bids must include packing, freight, insurance charges, and installation/operation manuals.