Vendor Managed Service Awards

The Missouri Department of Transportation is requesting proposals for a Vendor Managed Service Awards program serving MoDOT and the Missouri Highways and Transportation Commission, with proposals due July 7, 2026 at 2:00 PM Central Time through MissouriBUYS (MOVERS).

The program recognizes approximately 5,000 full-time MoDOT employees at service milestones of ten years and thereafter in five-year increments up to fifty years. Estimated 2026 recipients total 399 employees across nine service levels, with ten-year service recipients comprising the largest cohort at 167 employees. The selected vendor must manage the complete program: recipient notification via MoDOT email, provision of an online catalog with a minimum of ten product options per service category, direct delivery of awards to employee homes by October 31 annually, and program reporting by service level and location.

The contract period runs from date of full execution through August 31, 2027, with four one-year renewal options at MHTC's discretion. Place of performance encompasses all MoDOT districts across Missouri's 115 counties plus St. Louis City.

Pricing is firm fixed price on a lump-sum basis with cost representing 30 percent of total evaluation scoring. Evaluation allocates 30 points to Experience, Expertise and Reliability; 40 points to Proposed Method of Performance; and 30 points to Proposed Fee. The vendor must maintain general liability insurance of at least $600,000 per occurrence and $4,000,000 aggregate; business automobile liability of $600,000 per occurrence and $4,000,000 aggregate; and Missouri State Workers' Compensation coverage with $1,000,000 employer's liability. The vendor absorbs all shipping and handling costs, warranty replacements, and returns. A thirty-day no-questions-asked exchange guarantee and one-year product defect warranty with fourteen-day replacement are required.

Proposals must remain valid for at least 90 days. Questions are due June 17, 2026, with amendments issued by June 22, 2026. Offerors must submit required affidavits and certifications including Annual Worker Eligibility Verification (Exhibit 2 or 3), Anti-Discrimination Against Israel Act Certification (Exhibit 4), and Buy American Form (Exhibit 5).