Vending Services

The North Carolina Department of Transportation (NCDOT) Ferry Division is seeking a vendor to provide comprehensive vending services across thirteen (13) locations and seven (7) vessels through an Agency Specific Term Contract. The Invitation for Bid (IFB) 54-LC-03172025 requires the selected vendor to supply, install, maintain, and restock beverage and snack vending machines at various ferry terminals and vessels throughout eastern North Carolina. Key deliverables include weekly machine refills, customer refund management, maintaining a diverse product variety, and ensuring consistent machine maintenance. The bid opening is scheduled for June 12, 2025, at 2:00 PM ET, with a virtual pre-bid conference set for June 2, 2025, at 2:30 PM ET. Vendors must submit electronic responses through the state's Electronic Vendor Portal (eVP) and propose a total commission percentage for beverage and snack vending services. Evaluation criteria will likely include the proposed commission rate, product quality, machine condition, and service reliability.

The procurement includes specific requirements for the Historically Underutilized Business (HUB) program, with a goal of 10% utilization of diverse firms as 1st or 2nd tier subcontractors. Vendors must complete various attachments, including financial certification, references, and worker location documentation. The contract has an initial term of three (3) years, with an estimated total sales value of $670,000.00 across all twenty locations. NCDOT will provide space and electrical outlets for machine placement, and vendors must ensure their equipment integrates with existing infrastructure. Potential respondents should be prepared to meet strict service standards, including machine maintenance, product quality, and customer service requirements. The solicitation appears open to various vending service providers, with an emphasis on creating opportunities for diverse and small businesses through the HUB program participation.