Vehicle Wraps & Decals

The Commonwealth of Kentucky Finance and Administration Cabinet issued a Request for Bid (RFB) on November 7, 2024, for vehicle wraps and decals services to support all state agencies and political subdivisions across Kentucky. The solicitation seeks qualified vendors to provide reflective and non-reflective vinyl decals, partial or full vehicle wraps, graphic design services, and installation to agency vehicles on an as-needed basis. All materials must be 3M Brand vinyl and laminate products, with a minimum one-year warranty against defects in materials and workmanship, and installation must comply with industry standards and best practices. Vendors must demonstrate a minimum of three years of commercial vehicle wrapping and decal experience and possess the capability to perform installations either at their facility or on-site at agency locations. Pricing submissions must include per-square-foot rates for non-reflective and reflective wraps and decals, as well as hourly rates for graphic design and installation labor, with all-inclusive pricing covering materials, labor, freight, and related expenses. The Commonwealth will evaluate bids using a best value ranking approach allocating 100 total points as follows: price (75 points), distance from Frankfort, Kentucky (10 points), experience in commercial vehicle wrapping and decals (5 points), on-site installation capability for decals (5 points), and on-site installation capability for wraps (5 points). The bid submission deadline is November 22, 2024, at 1:30 p.m. ET, with vendor written questions due by November 13, 2024, and Commonwealth responses posted on November 15, 2024. The initial contract period runs from the award date through November 30, 2025, with two optional two-year renewal periods available subject to written approval from both parties and potential renegotiation of terms. Electronic bid submission through the Kentucky eProcurement System is required, and bidders must be registered in the Vendor Self Service portal prior to submission.

Kentucky resident bidders are eligible for reciprocal preference consideration under state procurement law. Qualified bidders including Kentucky Correctional Industries (eligible for a 20 percent preference) and nonprofit organizations serving individuals with disabilities (eligible for a 15 percent preference) may be awarded preference status. Prior to award, successful bidders must provide proof of Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, Automobile Liability Insurance with minimum limits of $1,000,000 per occurrence for delivery and on-site work, Kentucky tax registration, and required affidavits. No specific incumbent vendors or current contractors are identified in the solicitation documents. The Commonwealth intends to award multiple contracts to vendors as necessary to meet the needs of all state agencies, political subdivisions, municipalities, and public entities across Kentucky, though no specific budget ranges or award values are disclosed in the available documentation. Prices are to be quoted F.O.B. Destination Freight Prepaid and Allowed, with the contractor bearing all shipping responsibility.