Vehicle Window Tinting Services

Palm Beach County Board of County Commissioners' Purchasing Department issued a Request for Quotation (RFQ) for vehicle window tinting services on a term contract basis, with a submission deadline of February 17, 2022, at 4:00 p.m. The procurement encompasses three distinct lots: Lot #1 covers countywide vehicles including cars, pickup trucks, sport utility vehicles, dump trucks, and vans with estimated annual quantities ranging from 2 to 35 units across 24 line items; Lot #2 addresses off-road equipment such as tractors, loaders, and earth movers with 2 line items; and Lot #3 covers fire rescue emergency apparatus including 2-door and 4-door vehicles and limo tint installations. Quoters may operate from a fixed location within a ten-mile radius of Palm Beach International Airport or provide mobile services throughout the County. The successful quoter will receive a twelve-month contract with renewal options for up to four additional four-month periods. Quoters must begin work within five days of notification and complete tinting services within twenty-four hours of starting work. All pricing must be submitted as single, fixed unit prices with no escalation clauses, and quoters must respond to all items within their selected lot to be considered responsive; unit prices must include labor, materials, travel, fuel, mileage, equipment, and all other incidental expenses. Required qualifications include maintenance of Commercial General Liability Insurance of $500,000, Business Auto Liability Insurance of $500,000, and Workers' Compensation coverage; provision of three references for similar services within the past three years; maintenance of a current Palm Beach County Business Tax Receipt; and compliance with all applicable federal, state, and local laws, E-Verify requirements, and the County's Commercial Non-Discrimination Policy.

The County will award contracts on a lot-by-lot basis to the lowest responsive, responsible quoter and has implemented Small/Minority/Women-Owned Business Enterprise (S/M/WBE) provisions allowing certified small businesses within ten percent of the lowest bid to receive preference consideration. The County reserves the right to reject quotes that would result in awards of less than $1,000 or create multiple small fragments, though no specific budget range or award value was disclosed in the RFQ. No incumbent vendors or existing contractors were identified in the procurement documents. Quoters have the flexibility to submit responses via fax or email, accommodating various submission preferences. The evaluation criteria focus on responsiveness to all lot requirements, pricing competitiveness, contractor responsibility, and compliance with local and federal contracting regulations.