Vehicle Hauling - Prequalification Resolicit of RFP 21*205

The Michigan Department of Technology, Management & Budget (DTMB) is soliciting proposals for a Vehicle Hauling Prequalification Program through RFP No. 210000000891, specifically targeting statewide vehicle hauling and optional prepping services for DTMB Surplus Services and the Michigan Department of Transportation (MDOT). The procurement seeks contractors capable of transporting vehicles within three business days of job award, with optional vehicle preparation services including washing, cleaning, tire dressing, vacuuming, decal removal, and sanitization. Contractors may bid on specific regional zones across Michigan's ten defined service areas. The evaluation process is structured with technical proposals requiring a minimum score of 80 points, with weighted criteria of 50% for product quality, 20% for service capabilities, 15% for other contract activities, and 15% for vendor questions. The initial contract term runs from April 6, 2021, to April 5, 2024, with potential for two additional one-year renewal periods. Key dates include a proposal due date of March 8, 2021, with questions having been accepted until February 18, 2021.

The contract includes a 1% administrative fee on all payments and extends to MiDEAL members, which encompasses local governments, schools, universities, and nonprofit hospitals. While no specific set-aside designations for disadvantaged enterprises were explicitly mentioned in the documents, the procurement is structured as a two-tiered qualification process wherein contractors must first qualify through the RFP and then provide specific pricing quotes for individual jobs through subsequent Request for Quotes (RFQs). The solicitation does not provide specific budget ranges or total contract values, but instead focuses on establishing a prequalification pool of vendors for ongoing vehicle hauling and preparation services. Vendors will be required to handle vehicle transportation across various state facilities, with the understanding that state Vehicle and Travel Services (VTS) facilities are not available for vendor use. Payment terms are set at 45 days for undisputed amounts, and vendors must coordinate closely with Surplus staff for exceptional circumstances such as vehicle lists exceeding 20 units or encountering access and scheduling challenges.