Vehicle for Prisoner Stretcher and Wheelchair Transport

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, on behalf of the Department of Corrections, is issuing a Request for Quotations (RFQ) for one new diesel-fueled accessible medical transport vehicle to be delivered to Mountain View Correctional Facility in Charleston, Maine. The vehicle must meet specific technical requirements including a minimum 10,000 lbs Gross Vehicle Weight Rating (GVWR), automatic transmission, and a side-mounted wheelchair lift with 1,000 lbs lift capacity. The vehicle must be capable of transporting wheelchair and stretcher patients with configurable interior layouts accommodating three simultaneous wheelchair passengers with compliant securement systems or one stretcher patient plus two wheelchair passengers plus one seated passenger. Required deliverables include factory build sheets or window stickers demonstrating compliance, warranty information for both base vehicle and lift/upfit components, identification of authorized service locations within a 100-mile radius of the facility, operator manuals and maintenance guidance, compatible stretcher lists, and training provisions. The vehicle exterior must be black or navy blue with a full-size spare tire matching original equipment manufacturer specifications. Bidders must submit all-inclusive pricing with Free on Board (FOB) Destination terms through the State of Maine's Advantage Vendor Self Service (VSS) system no later than 4:00 p.m. Eastern Standard Time on March 4, 2026. The State anticipates making a single award to the lowest-priced bidder that meets all posted specifications, with delivery expected within a specified timeframe measured in calendar days from contract award, using best value methodology to assess compliance with specifications, delivery timelines, and overall State interests.

The RFQ does not identify specific set-aside designations or restrictions limiting responses to particular organization types, disadvantaged enterprises, or minority-owned businesses, suggesting the procurement is open to all qualified vendors. No incumbent vendors or current contractors are listed in the solicitation. Bidders must complete required documentation including the Bid Cover Page (Appendix A) with authorized signatory certification, the Responsible Bidder Form certifying non-debarment status, the Service Center Support Location form (Appendix D), and the Roadside Assistance form (Appendix E). The procurement does not specify an anticipated award value or budget range in the available documentation. The State reserves the right to reject any bid deemed non-compliant or to decline award if no bids meet specifications, and all quotations and supporting documentation become public records under the Maine Freedom of Access Act following award notification.