Vegetables Frozen, Assorted

The Oregon Department of Corrections (ODOC) Purchasing/Contracts Division has issued an Invitation to Bid (ITB) for the procurement of assorted frozen vegetables to support institutional food service operations. The solicitation seeks bids for five vegetable product lines: green beans, broccoli, cauliflower, stir fry blend, and peas, with an estimated total volume of approximately 400,000 pounds across all items, to be delivered via full truckloads to ODOC's Central Distribution Center in Salem, Oregon. Bidders must submit pricing per unit in decimal format with no more than four digits past the decimal point, with all prices inclusive of transportation, fuel surcharges, and delivery charges on an FOB Destination basis. All goods must comply with FDA/USDA standards, including HACCP regulations, maintain a minimum six-month shelf life from the best-use-by date, and be accompanied by detailed product specifications, nutritional facts labels, and country of origin documentation for imported goods. Delivery is expected within 40 days after receipt of order or as scheduled by warehouse staff. The deadline for requesting clarifications or changes is April 15, 2026, at 9:00 AM Pacific Time, with a bid closing date of April 22, 2026, at 9:00 AM Pacific Time. Award will be made to the lowest responsive, responsible bidder(s) by line item, group of items, or all items, at ODOC's discretion.

ODOC offers a five percent preference for Oregon-fabricated or Oregon-processed goods and an additional five percent preference for resident bidders headquartered in Oregon, with the total potential preference capped at ten percent, thereby creating favorable consideration for in-state vendors. Historical pricing data indicates that previous awards have been made to vendors such as Alpine Food and Robbins Sales, with pricing ranging from $0.537 to $0.689 per pound depending on the vegetable type and case size, providing market context for bid submissions. Bidders must maintain General Commercial Liability insurance of at least $1,000,000 per occurrence and $2,000,000 for multiple claimants. The contract will commence following the issuance of a purchase order, with the contract term to be determined based on ODOC's requirements. No formal bidders conference has been specified in the solicitation documents.