Vegetables Frozen, Assorted

The Oregon Department of Corrections (ODOC) Purchasing/Contracts Division has issued an Invitation to Bid (ITB) #S-29100-00015394 for procuring four specific frozen vegetable product lines: assorted vegetable blends (80,000 pounds), broccoli (80,000 pounds), cauliflower (80,000 pounds), and peppers (40,000 pounds). The solicitation requires bidders to submit proposals through the OregonBuys system by December 2, 2025, at 9:00 AM (PST), with a deadline for requesting clarifications on November 25, 2025, at 9:00 AM (PST). All goods must be delivered as full truck loads (FTLs) within 40 days after receiving a purchase order, with delivery exclusively to the ODOC Central Distribution Center in Salem, OR during weekday receiving hours of 7:00 AM to 1:30 PM. Vendors must provide complete product identification, including brand, manufacturer, product number, nutritional labels, ingredient lists, and photographs within 24 hours of request. All frozen vegetables must be maintained at 0 degrees Fahrenheit or lower and have a minimum of six months remaining shelf life before the best use by date. Evaluation will focus on determining the lowest responsive, responsible bidder, with ODOC retaining the right to award by line item, group of items, or all items.

The procurement includes specific preference provisions, offering a five percent preference for Oregon-fabricated or Oregon-processed goods and an additional five percent preference for resident bidders headquartered in Oregon, creating a potential maximum combined preference of ten percent. Bidders must maintain comprehensive insurance coverage, including $1,000,000 General Commercial Liability per occurrence, $2,000,000 for multiple claimants, $2,000,000 Auto Liability per accident, and Workers' Compensation as mandated by Oregon law. Vendors can bid on quantities between 50 percent and 100 percent of requested amounts for each line item, with historical pricing data indicating previous awards ranged from $0.544 to $0.643 per pound depending on the vegetable type. No protests of contractual terms or specifications are permitted under ORS 421.438(2). The contract start date remains to be determined, and ODOC reserves the right to order quantities less than bid amounts for budgetary considerations. While no specific disadvantaged enterprise requirements are explicitly stated, the preference for Oregon-based businesses suggests a potential advantage for local vendors.