Veeder Root Systems purchase of 2 and on need basis after

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, has issued a Request for Quotations (RFQ #17D 250221*0184) for the procurement of two Veeder Root Series TLS4B systems for the Department of Transportation. These systems are specialized fuel monitoring equipment designed to track fuel levels, temperature, usage, and tank leakage while providing critical alerts. The procurement targets heavy-duty equipment capable of operating under severe conditions, with the state currently maintaining 69 similar systems statewide. Quotations are due by April 17, 2025, at 4:00 p.m. local time, with vendor questions accepted until April 14, 2025. The evaluation will be conducted on a best value basis, considering factors such as price, warranty, manufacturer performance data, delivery schedule, and parts availability. The initial contract term runs from April 1, 2025, to March 31, 2026, with potential two optional one-year extensions through March 31, 2028. All submissions must be completed through the state's e-Procurement system, with delivery expected in Augusta, Maine.

The procurement does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The state reserves the right to negotiate additional unit purchases at the bid price for six months following the award, with a total expected purchase quantity of two units. While no guaranteed award is specified, the procurement allows for payment via check, electronic funds transfer, or procurement card with net 30 payment terms following equipment acceptance. The solicitation indicates the Fleet department will fund the acquisition and seek reimbursement, with procurement structured through competitive bidding. No incumbent vendors are explicitly identified in the documentation. The total cost is not definitively established in the provided materials, though the procurement request form shows an initial pricing of $0.00, suggesting the final cost will be determined through the bidding process. The state maintains flexibility in the procurement, including the option to purchase additional units and the ability to adjust procurement based on departmental budget constraints.