Various Gate Box Parts

The Detroit Water and Sewerage Department (DWSD) is seeking bids for Request for Bid (RFB) #535816, which involves the procurement of various gate box and stop box parts for water infrastructure maintenance. The solicitation covers multiple components including stop box tops, gate box bases, centers, covers, bottoms, extensions, and repair lids, with estimated annual quantities ranging from 150 to 2,300 units per item type. The contract will be for a one-year term, with an anticipated start date of September 23, 2025, and deliveries to be made to two DWSD warehouse locations in Detroit between 7:30 am and 3:30 pm, Monday through Friday. Key procurement dates include bid publication on August 5, 2025, a vendor question deadline of August 12, 2025, and the final bid submission due date of August 26, 2025. DWSD will evaluate bids based on lowest price per line item or lowest lump sum price and reserves the right to award one or multiple contracts to vendors who meet the minimum qualifications, including having valid tax clearances, being registered with the City of Detroit, and not being suspended or debarred from federal contracting.

The solicitation emphasizes local business participation and includes provisions for disadvantaged enterprise opportunities, specifically highlighting equal opportunity for women-owned businesses (WBE), minority-owned businesses (MBE), and Detroit-based businesses (DB). Vendors must obtain and maintain specific insurance coverages, including workers' compensation, commercial general liability, and automobile liability insurance. The bid includes equalization credits for Detroit-based businesses and strongly encourages hiring Detroit residents. While specific budget ranges are not explicitly stated, the pricing sheet requires vendors to provide all-inclusive unit pricing covering delivery, supplies, and mileage, with prices to remain firm throughout the contract term. Vendors must submit comprehensive documentation, including pricing forms, performance history references, and various affidavits. The City reserves the right to terminate contracts under various circumstances and may assess liquidated damages up to 15% of the total contract price for non-compliance. Invoicing will be conducted through a Supplier Portal, with invoices required to be submitted within 30 days of DWSD receipt of deliveries.