Various Aggregate Material-Hyde County

The North Carolina Department of Transportation (NCDOT) is soliciting bids to establish an Agency Specific Term Contract for the supply and delivery of various aggregate materials to the Hyde County Maintenance location in Swann Quarter, North Carolina on an as-needed basis. This Invitation for Bid (IFB) seeks four line items: 15,000 tons of ABC Aggregate (granite), 10,000 tons of Aggregate No. 5, 15,000 tons of Rip Rap Class 1, and 10,000 tons of Rip Rap Class 2 (granite), with all materials required to comply with sections 1005, 1008, 1010, and 1012 of the 2024 NCDOT Standard Specifications for Roads and Structures. Vendors must ensure that producer/supplier quarries or pit facilities are on the approved resource list maintained by NCDOT and must complete all required attachments including pricing forms, HUB supplemental vendor information, worker location documentation, financial condition certification, and producer/supplier quarry facility information. Delivery must occur within twenty consecutive calendar days of order receipt and is limited to Monday through Friday between 7:00 AM and 3:30 PM, with all transportation costs included in the bid price on an FOB Destination basis. Written questions are due by March 6, 2026 at 12:30 PM, bid responses are due by March 17, 2026 at 2:00 PM via electronic submission through the eVP (Electronic Vendor Portal), and public bid opening is scheduled for the same date at 2:00 PM via Microsoft Teams conference call. Award will be made to the responsive bid offering the lowest price meeting all specifications, with the State reserving the right to make separate awards to different vendors for individual line items or to cancel the IFB entirely. All bid prices must remain firm for 180 consecutive calendar days from the contract effective date, with the initial contract term set at one year from the effective date of final contract execution, subject to extension with vendor concurrence.

Vendors must be registered with the North Carolina Secretary of State prior to contract award and must provide evidence of registration within ten business days of notification of award. The solicitation includes a HUB supplemental vendor information requirement, suggesting that Historically Underutilized Business (HUB) set-aside considerations may apply to this procurement. No incumbent vendors or current contractors are identified in the solicitation documents. The contract does not reference any existing infrastructure or technology integration requirements beyond compliance with NCDOT's Standard Specifications and the approved resource list for quarry facilities. Specific budget ranges or award values are not disclosed in the available solicitation materials; however, given the substantial quantities specified across four line items totaling 50,000 tons of aggregate material, the contract is anticipated to represent a significant procurement value.