Vapor Lock Bags

The Texas Department of Public Safety (DPS) has issued an Invitation for Bids (IFB) for vapor lock bags to support evidence collection at the DPS Crime Lab, with solicitation number 405-25R0015903. The procurement seeks 240 bundles each of three specific vapor lock bag sizes: 12" x 16", 8" x 12", and 6 1/2" x 8". These bags must meet precise technical specifications, including 5 mil thickness, nylon construction, heat sealable for an airtight seal, and puncture resistance, with a 3/8" or greater 3-sided seal. Bidders are required to submit pricing using the Mandatory Pricing Schedule, which includes unit prices for each bag size and freight costs. Electronic responses are due by 5:00 PM Central Time on April 8, 2025, with contract award anticipated on April 11, 2025, for a one-year term. The reference product is Arrowhead Forensics Vapor Lok 5MIL Nylon Heat Seal Pouch, and bidders must demonstrate financial capability to perform the contract.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must complete several mandatory forms, including an Information and Certification Form, Direct Deposit Authorization Form, Texas Identification Number Application, and IRS W-9. The Department of Public Safety reserves the right to investigate bidders' financial integrity and may reject responses based on financial soundness or performance history. No minimum compensation is guaranteed, and payment will only be made after the DPS Contract Monitor specifically approves the commodities. While a specific budget range is not disclosed, the procurement involves multiple bundle sizes of specialized forensic evidence collection bags. Potential vendors must carefully review the attached Standard Terms and Conditions document, which outlines comprehensive contractual requirements, compliance obligations, and the state's rights in the procurement process.