Vaping sensors RFP

Sturgis Public Schools, located in Michigan, issued a Request for Bid for the procurement and installation of vaping detection sensors across two school facilities: Sturgis High School and Sturgis Middle School. The project requires the supply and installation of forty-six HALO Smart Sensors total, with one sensor per bathroom and three sensors per locker room at each facility, all connected via Category 6A plenum-rated data cable to the nearest Main Distribution Frame or Intermediate Distribution Frame. Bidders must provide all sensors, backboxes, cabling, installation labor, technical drawings, system programming, integration with existing school systems, staff training, warranty coverage, and freight at a single lump-sum price. Required qualifications include comprehensive general liability insurance with minimum limits of $500,000 per occurrence and workers' compensation coverage, as well as the submission of a five percent bid security bond and notarized familial disclosure statement. Bids were due November 5, 2021 at noon, with a mandatory pre-bid walkthrough scheduled for October 25, 2021 at 3:00 p.m. beginning at Sturgis Middle School; the Board of Education was scheduled to review and vote on the selected vendor on November 15, 2021. Evaluation criteria include completion time, past performance, and factors beyond price, with the district reserving the right to reject any or all bids and delete buildings from the project based on total costs.

No specific set-aside designations for disadvantaged enterprises were identified in the procurement documents. Sturgis Public Schools will provide existing network connectivity through Power-over-Ethernet switching infrastructure, patch panels, and data racks, requiring successful bidders to integrate the vaping detection system with these existing school systems. Bids exceeding $50,000 require both a performance bond and labor and material payment bond equal to 100% of the contract price. Work must be performed between 8:00 a.m. and 3:30 p.m., Monday through Friday, with coordination required to avoid disruption to school operations. Payment will be rendered within four weeks of invoice receipt, contingent upon submission within thirty days of service completion. The district is tax-exempt; therefore, all applicable state sales and use taxes must be paid by the contractor and included in the bid price. No specific budget range or award value was disclosed in the procurement documents.