Vape Detectors

Pennfield Schools, located in Battle Creek, Michigan, has issued a Request for Proposal (RFP) for vape detection systems targeting installation at Pennfield High School. The procurement seeks qualified vendors to provide and install comprehensive vape detection technology designed to enhance campus safety and discourage student vaping activities. The proposed vape detection system must include specific technical requirements such as Wi-Fi connectivity with district wireless network integration, battery-powered operation with extended battery life, SMS alert notifications for staff upon detecting vape or smoke events, and full compatibility with the existing ExacqVision Video Management System for synchronized video documentation. Proposals are due electronically by November 14, 2025, at 1:00 p.m., with a mandatory site walkthrough scheduled for October 27, 2025, at 3:00 p.m. The evaluation period is set for November 14-17, 2025, with vendor selection and notification planned for November 18, 2025, and a target installation date of January 2, 2026. Evaluation criteria will focus on compliance with required features, cost-effectiveness, vendor experience, warranty options, and implementation timeline with training plan.

The RFP does not explicitly specify set-aside designations or restrictions for specific enterprise types. Vendors must submit comprehensive proposals including a company profile demonstrating K-12 installation experience, detailed technical specifications, system integration methodology, implementation timeline, and itemized cost proposals with optional maintenance plans. Proposals must also include references from at least three educational clients. The existing technology infrastructure requires seamless integration with the district's ExacqVision Video Management System, indicating a preference for vendors with demonstrated technical compatibility and integration capabilities. While a specific budget range is not disclosed, the proposal requires a comprehensive solution encompassing equipment procurement, installation, network configuration, alert system setup, system integration, functionality testing, staff training, and technical documentation with warranty information. Pennfield Schools reserves the right to reject any or all proposals, accept proposals partially, waive irregularities, and negotiate with qualified vendors.