Vansant Grounds Maintenance

The Virginia Employment Commission is seeking a contractor for grounds maintenance and snow removal services at their facility located at 1026 Sykes Boulevard in Vansant, VA, through an Invitation for Bid (IFB #BPM063653). The procurement covers mandatory services including grass cutting (mowing, trimming, edging, debris removal) and snow/ice removal, with optional services such as gutter cleaning, weed control, and tree/shrub pruning. Bidders must submit pricing electronically through eVA, with sealed bids due by December 16, 2024, at 2:00 PM EST, followed by a public bid opening via Microsoft Teams at 3:00 PM EST. A mandatory pre-bid site visit is required for all potential contractors, though no formal check-in process is specified. The initial contract term will run from January 1, 2025, through December 31, 2026, with provisions for three additional one-year renewal options. Award will be made to the lowest responsive and responsible bidder based on net pricing, with contractors required to demonstrate comprehensive insurance coverage, including workers' compensation, commercial general liability, and automobile liability insurance.

The procurement includes specific requirements for small business participation, with a statewide goal of 42% of purchases from businesses certified by the Department of Small Business and Supplier Diversity (DSBSD). All contractor personnel must successfully complete criminal background checks through the Virginia State Police before working at the facility. Contractors will need to provide proof of insurance, including $1 million per occurrence and $2 million aggregate commercial general liability coverage, $1 million combined single limit automobile liability, and appropriate workers' compensation and employer's liability insurance. While no specific budget range is explicitly stated, the comprehensive service requirements suggest a moderate-value contract covering grounds maintenance and snow removal services for a two-year initial period. The procurement appears open to qualified contractors who can meet the technical specifications, insurance requirements, and background check provisions, with a particular emphasis on supporting small and diverse businesses through the DSBSD certification process.