Van Wezel Performing Arts Hall Upgraded Theatrical Lighting Fixtures

The City of Sarasota is requesting sealed bids on professional stage lighting equipment for the Van Wezel Performing Arts Hall under ITB, with bids due June 30, 2026 at 2:30 p.m. Eastern Time. The procurement specifies two single-source fixture models: eighteen Martin MAC Viper XIP (Black, Part #90250300HU) and twenty Martin MAC Aura XIP (Black, Part #90250100HU), all new, unused, current production models in original manufacturer packaging.

All equipment must carry twelve-month warranty coverage for parts and labor. If warranty work requires equipment removal for more than forty-eight hours, the vendor must provide loaner equipment of equal or better capability. Pricing shall be submitted on City-provided forms with all unit prices all-inclusive of materials, delivery, labor, taxes, overhead, and profit; no additional charges are permitted for quantity changes. The City reserves the right to make direct purchases of materials to avoid sales tax under Florida Statute 212.08(6), resulting in deductive changes to contract amount.

The contract term defaults to one year with two optional one-year renewals for a potential three-year total. Award will be made to the lowest responsible and responsive bidder. The City reserves the right to accept or reject any or all bids, waive minor irregularities, request resubmission, increase or decrease quantities, add or delete items at negotiated prices, and terminate the contract at any time with or without cause.

Questions were due June 16, 2026 at 4:00 p.m. Vendors must submit all responses electronically through the City's online solicitation portal. Work shall not commence until receipt of an approved purchase order.