Van Outfitting

The Texas Commission on Environmental Quality is soliciting bids under RFB 582-27-15466-1 to outfit two existing Mercedes 2500 All-Wheel Drive Sprinter vans as Mobile Ambient Air Monitoring Platforms, with bids due November 6, 2026. Eligibility is limited to a vendor approved as a Mercedes outfitter and located within 100 miles of Austin, Texas (12100 Park 35 Circle).

Exterior work includes amber and white flashing lights, custom exhaust vents for monitoring equipment, a side-mounted ladder, weather station mast brackets, sample inlets, running boards, upgraded suspension and shocks, and a trailer hitch receiver. Interior work covers R-value 7 or higher wool insulation, recessed LED lighting, a sound-dampened generator enclosure not exceeding 60 decibels, aluminum cabinetry, two 18U server racks with vibration isolators, and wiring ducts. Power and climate systems require a Tier 4 diesel generator meeting or exceeding Cummins Onan QD 12500 specifications, plus electrical distribution, transfer switching, inverter and battery backup, shore power, and two roof-mounted air conditioning units with heat strips. The vendor must provide electrical and mechanical schematics, keep the completed outfit at or below 7,350 pounds, and load-test the generator at 50%, 75%, and 90% load for four hours each at 90-degree ambient temperature.

The vendor must provide a two-year warranty covering generator, electrical, and water intrusion issues, supply replacement LED bulbs, and deliver one-time training to at least four TCEQ employees for a minimum of 30 minutes. Insurance requires workers' compensation under the Texas Workers' Compensation Act and commercial general liability of $500,000 per occurrence for bodily injury and $1,000,000 per occurrence for property damage, or $2,000,000 combined, with insurers rated A- or better by A.M. Best with a financial size of IV or better. Certificates are due to the TCEQ Contract Manager within ten days of award, deductibles are capped at $50,000 absent prior written TCEQ approval, and TCEQ must be named as additional insured with a waiver of subrogation.

Completion is required by August 31, 2027, with delivery to TCEQ headquarters in Austin. Testing upon receipt may take up to 45 calendar days, and payment is due within 30 days after acceptance of the vehicles.