Valves, air release, purchase, term contract

Palm Beach County's Purchasing Department issued Invitation for Bid (IFB) #21-069/CC on October 14, 2021, for air release valves on a term contract basis with a submission deadline of December 2, 2021, at 4:00 p.m. The procurement encompasses two separate lots: Lot #1 for wastewater air release valves (2" combination valves suitable for aerial crossings and below-ground applications) with an estimated annual quantity of 115 units, and Lot #2 for potable water air release valves including 1" valves (estimated 65 units annually) and 2" valves (estimated 25 units annually) for various pipe sizes. The specifications reference approved manufacturers including H-Tec, ARI, Val-Matic, Bermad, Crispin, VAG GA, and APCO models. Bidders must submit sealed bids with a single, fixed unit price per item accurate to two decimal places, with all pricing remaining firm for ninety days from submission and throughout the contract term. Delivery is required within twenty-one calendar days of receiving a delivery order with F.O.B. point at destination, and all pricing must include freight, shipping, and delivery costs with payment rendered upon County acceptance and proper invoicing. The successful bidder will be awarded an initial twelve-month term contract with options to renew for four additional twelve-month periods, subject to appropriation and mutual written agreement.

Palm Beach County's procurement includes a Small Business Enterprise (SBE) price preference provision whereby certified SBEs submitting bids within ten percent of the lowest non-small business bid will be awarded the contract at their bid price. Bidders must comply with Palm Beach County's Equal Business Opportunity (EBO) requirements and submit documentation of any subcontractor participation and Small/Minority/Women-Owned Business Enterprise (S/M/WBE) goals. All responding vendors must satisfy mandatory compliance certifications including commercial non-discrimination, drug-free workplace status, E-Verify employment eligibility verification, and various Florida statutory requirements, with vendor registration through the County's Vendor Self Service (VSS) system required prior to contract award. No incumbent vendors or budget values were specified in the available procurement documents. The term contract structure with renewal options provides flexibility for the County's ongoing valve procurement needs while maintaining price certainty throughout the contract period.