Valves, air release, purchase of, term contract

Palm Beach County Board of County Commissioners, Purchasing Department, issued Invitation for Bid (IFB) #19-043/CC for the purchase of air release valves under a twelve-month term contract with four optional renewal periods of twelve months each. The procurement is divided into two lots: Lot #1 for wastewater applications requiring 50 units of 2-inch air release valves (ARVs) for aerial crossings specified as H-TEC Model 986-01 with no substitutions permitted, and 65 units of 2-inch ARVs for below-ground applications with four approved manufacturer options (ARI D-025 NPT, VALMATIC 49A/49A.2, H-TEC, or BERNARD ARV C50SP); Lot #2 for potable water applications requiring 65 units of 1-inch ARVs for pipes ranging from 4-16 inches and 25 units of 2-inch ARVs for pipes larger than 16 inches, each with four approved manufacturer options. All items must comply with Palm Beach County Water Utilities Minimum Engineering & Construction Standards (effective January 2017 or latest revision) and include factory/manufacturer warranty against defects in materials and workmanship. Bidders must submit firm, fixed unit pricing with no escalation clauses, with pricing remaining firm for ninety days from bid submission and throughout the initial and any subsequent contract terms. Delivery is required within twenty-one calendar days of receiving a delivery order on an F.O.B. destination basis, and the County will order on an as-needed basis with no minimum order requirements, though estimated quantities are shown and the County reserves the right to increase or decrease total quantities. The bid submission deadline was June 27, 2019, at 4:00 p.m. local time, with sealed packages submitted to the Purchasing Department. Award will be made on an item-by-item basis to the lowest responsive, responsible bidder, and the County reserves the right to reject bids or acquire items through State of Florida contracts if lower pricing is available.

The Equal Business Opportunity (EBO) Program APIs have been waived for this procurement; however, bidders using subcontractors must submit applicable OEBO Schedules for compliance tracking purposes. All bidders must be registered in the County's Vendor Self Service (VSS) system prior to bid submission, and all subcontractors must also be registered in the VSS system prior to contract finalization. No incumbent vendors or current contractors are identified in the solicitation documents. The procurement does not specify a set budget range or award value; rather, pricing is based on firm, fixed unit prices submitted by bidders, making the total contract value dependent on actual orders placed by the County on an as-needed basis throughout the contract term. This structure allows the County flexibility in managing expenditures while maintaining cost certainty through fixed unit pricing established at the time of bid award.