Valve pre-purchase for large potable water valve replacement project willow ST (EO-3598) WD-52-22

The Long Beach Water Department issued an RFQ for valve pre-purchase on the Large Potable Water Valve Replacement Project at Willow Street (EO-3598), with quotations due December 20, 2022 at 3:00 p.m. through the Long Beach Buys electronic system — however, LBWD cancelled all requests for quotations effective immediately due to changes in project design and the Engineer of Record, as announced on November 22, 2022.

Prior to cancellation, the RFQ specified six 20-inch butterfly valves for buried service with manual operators per Specification WD-52-22. Addendum No. 1, issued December 9, 2022, clarified that the pre-purchase scope covers manual valve operators (actuators) only, with valve stem extensions and other appurtenances to be provided by others. The specification required worm-gear actuators with self-locking designs conforming to AWWA standards C541 and C542, with stainless steel SAE Type 316 for exposed threaded parts and valve extensions. Valve boxes must be plumb to within 5 degrees and centered within one-quarter inch of valve operating nuts. Acceptable manufacturers were listed for adjustable chainwheels, floorstands, handwheel actuators, traveling nut gear actuators, and related components across multiple suppliers.

The contract term was two years with no price increases permitted; pricing was to be held firm as unit prices and percentage discounts, quoted through five milestone stages: submittal package approval, extended warranties, spare parts and manuals, equipment storage for up to 90 days, and site visits for installation certification. The quoted price was to include storage fees, contractor coordination, acceptance inspections, and sales tax with no additional costs at invoicing. The supplier was required to maintain $1,000,000 combined single limit liability insurance, attend an orientation meeting prior to commencement, and comply with a one-year warranty from final acceptance. Liquidated damages of $50.00 per calendar day applied for missed delivery schedules. Questions were due December 5, 2022 at 4:00 p.m., with answers posted by December 9, 2022 at 5:00 p.m.

Contact Jinny Huang-Uy, P.E., at jinny.huang@lbwater.org for cancellation inquiries.