Valve Boxes

The City of Madison Finance Department's Purchasing Services has issued a Request for Quotation (RFQ) 5026-0-2021-BG-1 on behalf of Madison Water Utility, seeking comprehensive valve box sets and related components. The procurement specifically targets tar-coated cast iron valve boxes in a three-piece screw-type configuration, with detailed quantity requirements including 100 valve box bases, 100 bottoms, multiple extension lengths (40 twelve-inch, 60 eighteen-inch, 10 twenty-four-inch), 100 lids, 100 Rite-Hite adaptors, 100 top castings, and 4 butterfly valve bottoms. Evaluation criteria will encompass multiple factors such as cost, quality, workmanship, warranty, delivery capability, past performance, and service reputation. The solicitation was released on December 1, 2021, with quotations due by December 15, 2021, at 1:00 PM CST. Bidders must provide FOB delivery to Madison Water Utility at 110 South Paterson Street, Madison, Wisconsin, with 24-hour delivery notice, and specify delivery timeframes and pricing terms.

The City of Madison implements a local vendor preference policy, which grants scoring advantages to registered local suppliers who are registered by the bid due date. Acceptable manufacturers for this procurement are limited to Bingham and Taylor for valve boxes (size "DD" 50" to 70") and Bingham and Taylor 6030 fully-threaded screw-type adaptors or Rite Hite adaptors. While specific award value is not explicitly stated, the procurement involves multiple component quantities suggesting a potentially significant municipal infrastructure investment. Substitute items are permitted but require comprehensive documentation including manufacturer details, model specifications, and product literature for city evaluation. All submissions must adhere to the City of Madison Standard Terms and Conditions, with quotations to be submitted electronically to bids@cityofmadison.com. The procurement appears focused on standardizing and upgrading water utility infrastructure components with precise technical specifications and quality requirements.