Valve boxes, lids and risers, purchase of, term contract

Palm Beach County Purchasing Department issued Invitation for Bid (IFB #20-037/CC) for the purchase and delivery of valve boxes, lids, and risers on a term contract basis. This procurement targets four specific line items: screw-type, 2-piece valve boxes (1,020 estimated annual units), valve box lids marked "Water" (1,190 estimated annual units), valve box lids marked "Sewer" (1,190 estimated annual units), and valve box risers with a maximum height of 2 inches (400 estimated annual units). Approved manufacturers include East Jordan Iron Works, Bingham/Taylor, and SIGMA Corp., with specific model numbers designated for each item. The successful bidder must provide unit pricing for all items without escalation clauses, with prices remaining firm for ninety days from bid submission and throughout the initial and any subsequent contract term. Delivery is required within fourteen calendar days of receiving a term contract delivery order, with F.O.B. destination delivery to one of three specified County operation centers. The contract shall be awarded for an initial twelve-month term or until the estimated amount is expended, at the County's discretion, with options to renew for four additional twelve-month periods. Bids were due on January 16, 2020, at 4:00 p.m., and all items must meet specifications outlined in Palm Beach County Water Utilities Department Minimum Engineering and Construction Standards.

An Affirmative Procurement Initiative (API) establishes that if a certified small business enterprise's bid is within ten percent of the lowest non-small business bid, the contract shall be awarded to the certified small business at its bid price. Bidders must comply with the County's Equal Business Opportunity (EBO) Program requirements and submit Schedules 1 and 2 documenting any proposed small, minority, or women-owned business (S/M/WBE) subcontractors and participation percentages. A local preference of five percent is available to bidders with a permanent place of business in Palm Beach County established prior to the solicitation's issuance. Palm Beach County is exempt from federal and state taxes, and the County retains the right to return any non-conforming items at the bidder's expense. The solicitation does not specify an overall award value; however, the contract term and estimated annual unit quantities provide the basis for calculating potential contract value over the initial twelve-month term plus optional renewal periods.