Valve boxes, lids and extensions, purchase of, term contract

Palm Beach County, Florida is issuing a Request for Quotation (RFQ 300606) for the purchase of valve boxes, lids, and extensions under a twelve-month term contract with options to renew for four additional twelve-month periods. The procurement seeks quotations for four specific items: screw-type two-piece valve boxes (1,020 units annually), valve box lids marked "Water" (290 units), valve box lids marked "Sewer" (290 units), and valve box extensions (400 units). All quotations must be submitted on an all-or-none basis, with failure to quote on any item rendering the entire response non-responsive. Quoters must provide firm, fixed unit pricing that includes all shipping and freight charges with F.O.B. destination delivery to three Palm Beach County operational centers: the Central Region Operation Center in West Palm Beach, the South Region Operation Center in Delray Beach, and the Western Region Operation Center in Belle Glade. Delivery must occur within fourteen calendar days of receiving a delivery order, and quoters are limited to manufacturers specified in the solicitation, including East Jordan Iron Works, Bingham/Taylor, and SIGMA Corp. All responses must be received by January 10, 2022 at 4:00 p.m. at the Palm Beach County Purchasing Department, and quoters must register in the County's Vendor Self Service system prior to submission.

The solicitation includes set-aside designations for small, minority, and women-owned business enterprises (S/M/WBE) certified with Palm Beach County that are within ten percent of the lowest responsive, responsible quoter and may receive contract award preference. A local preference of five percent is available for quoters with a permanent place of business in Palm Beach County or the Glades. All subcontractors must also be registered with the County's system. Successful quoters will be required to maintain factory and manufacturer warranties on all items furnished and will receive payment based on unit prices after acceptance of delivered goods. The RFQ does not specify an incumbent vendor or overall budget range; however, the specified quantities provide guidance for annual procurement volumes. Prices must remain firm throughout the initial contract term and any renewal periods.