Valve boxes, lids and extensions, purchase of, RE-quote

Palm Beach County, Florida is issuing a Request for Quotation (RFQ) for the purchase of valve boxes, lids, and extensions on a term contract basis. The procurement seeks quotations for four specific items: screw-type 2-piece valve boxes (600 units annually), valve box lids marked "Water" (250 units annually), valve box lids marked "Sewer" (100 units annually), and valve box extensions up to 2.5 inches (600 units annually). Quoters must select products exclusively from three approved manufacturers: East Jordan Iron Works, Bingham/Taylor, and SIGMA Corp. The successful vendor will be awarded a 12-month term contract with options to renew for four additional 12-month periods, subject to mutual written agreement and Board appropriation. Pricing must be firm and fixed for 90 days from the opening date, quoted in two decimal places, and must include all shipping, freight, and delivery charges to one of three regional operation centers: Central Region Operation Center in West Palm Beach, South Region Operation Center in Delray Beach, or Western Region Operation Center in Belle Glade. Delivery is required within 14 calendar days of receiving a delivery order. The award will be made on an all-or-none, total offer basis to the lowest responsive and responsible quoter. Responses must be submitted to the Palm Beach County Purchasing Department by February 3, 2022, at 4:00 p.m. Eastern Time, either by fax or email.

The procurement includes specific set-aside provisions and preferences that may benefit eligible vendors. Small/Minority/Women-Owned Business Enterprise (S/M/WBE) certified small businesses are eligible for a price preference of up to 10 percent of the lowest bid, while Palm Beach County-based businesses or Glades-based businesses may receive a 5 percent reduction in evaluation. All vendors and subcontractors must be registered in the County's Vendor Self Service system before contract finalization. The F.O.B. point is destination, with the vendor retaining title and responsibility for loss or damage in transit. Payment will be made after goods are received, accepted, and properly invoiced, with the invoice legal name, address, and tax identification number required to match exactly with vendor registration information. No specific budget range or award value is disclosed in the solicitation materials.