Valve Boxes

The City of Madison, Wisconsin, through its Finance Department Purchasing Services and Madison Water Utility, issued a Request for Quotation (RFQ 5026-0-2021-BG) for the procurement of valve boxes and related components. The solicitation seeks tar-coated cast iron valve box sets, including specific quantities of valve box bases, bottoms, extensions in 12", 18", and 24" sizes, lids, Rite-Hite adapters, top castings, and 16" butterfly valve bottoms. Total quantities include 100 valve box bases, 100 bottoms, 40 twelve-inch extensions, 60 eighteen-inch extensions, 10 twenty-four-inch extensions, 100 lids, 100 Rite-Hite adapters, 100 top castings, and 4 butterfly valve bottoms. The RFQ was released on June 3, 2021, with questions due by June 9, 2021, and answers provided by June 14, 2021. Quotations were required by June 18, 2021, at 1:00 PM CST, with delivery to Madison Water Utility at 110 South Paterson Street. The City reserves the right to award to the most advantageous bidder, considering factors such as cost, quality, warranty, delivery, past performance, and service reputation.

The solicitation included a local vendor preference policy for registered suppliers, though this did not ultimately determine the award. The contract was awarded to Etna, whose bid of $35,728.00 was the lowest responsive proposal, compared to Core & Main's bid of $35,908.00 and First Supply's bid of $38,895.24. First Supply was identified as a local vendor, but this did not impact the award decision. Bidders were required to include all shipping charges with FOB delivery and provide the number of days needed for delivery following order receipt. Pricing was expected to remain firm for one year from the bid date. The procurement process allowed for future purchase orders through the agreement term, with items listed at zero quantity subject to submitted pricing. No specific information was provided about incumbent vendors, renewal options, or detailed contract terms.