Valve Box Adapters

The City of Madison Finance Department's Purchasing Services, on behalf of Madison Water Utility, is seeking quotations for valve box adapters through Request for Quotation (RFQ #5220-0-2023-BG). The procurement involves acquiring three specific sizes of valve box adapters: 75 units of 6-inch adaptors, 25 units of 8-inch adaptors, and 10 units of 10-inch adaptors. These metal-framed adapters with rubber gaskets must accommodate valves from Kennedy, Mueller, Clow, and AFC manufacturers, with Gate Valve Adaptors by Adaptor Inc. or approved equivalents. Key procurement dates include March 20, 2023, for question submissions, March 22, 2023, for answer provision, and March 28, 2023, at 2:00 PM CST for quotation submissions. The City will evaluate bids based on multiple criteria, including cost, quality, compatibility, warranty, delivery, and past performance. All prices must be delivered prices with F.O.B. delivery to Madison Water Utility, and bidders must specify delivery timeframes and confirm pricing firmness.

The solicitation appears open to multiple vendors, with a potential local vendor preference scoring advantage for registered local suppliers. Partial orders are acceptable, and no quotes may be withdrawn for 90 days following the bid due date. The recent bid summary indicates four vendors submitted competitive bids: Core & Main, ETNA, Ferguson, and First Supply. The contract was ultimately awarded to First Supply, with a total bid of $9,066.80, which represented the lowest total bid and included a 1% discount with net 30-day payment terms. First Supply's unit prices ranged from $81.96 for 6-inch adaptors to $84.23 for 10-inch adaptors. The vendor confirmed pricing would remain firm for one year from the bid date. Quotations must be submitted via email to bids@cityofmadison.com and include completed Form A (Price Proposal) and Form B (Bidder Information).