Valley Transit Whitman Ave Facility Condition Assessment and Master Plan

The City of Appleton Parks, Recreation and Facilities Management is seeking professional engineering firms to conduct a comprehensive condition assessment and master plan for the Valley Transit Whitman Avenue Facility. This Request for Proposals (RFP) aims to evaluate the existing 41,000-square-foot facility originally constructed in 1982 and develop a strategic plan for potential renovation. The project is structured in three distinct phases: Phase 1 involves a detailed facility condition evaluation and deficiency identification, Phase 2 requires creating a comprehensive master plan addressing current and future operational needs, and Phase 3 involves generating preliminary concept drawings for facility remodeling. A mandatory pre-proposal meeting was scheduled for June 25, 2020, at 9:00 a.m., with proposals originally due by July 10, 2020, at 2:00 p.m. CST. The City anticipated completing proposal evaluations within 10-15 working days, with potential oral interviews approximately 20 working days after proposal receipt. All work must strictly adhere to Federal Transit Administration Guidelines, and consultants are required to submit detailed fee proposals in a separate sealed envelope, including hourly rates, estimated hours by task, and a not-to-exceed total project cost.

While no specific Disadvantaged Business Enterprise (DBE) contract goal was established, the City encouraged certified DBE vendors to identify their status. Funding for the project will be sourced from multiple channels, including Federal Transit Administration, State of Wisconsin, and local contributions. The selected consultant will be responsible for comprehensive compliance with federal, state, and local regulations, and must maintain professional liability insurance with minimum limits of $1,000,000 per claim and annual aggregate. A 10% retainage will be held on architectural and engineering fees until project closeout, and if preliminary construction bids exceed the project budget, the consultant must complete redesign and rebidding at no additional cost to the City. The consultant must also provide additional insurance coverage, including comprehensive general liability, business automobile liability, and workers' compensation as specified in the RFP. While a specific contract value was not explicitly stated, the comprehensive nature of the assessment and master planning suggests a significant professional services engagement focused on infrastructure evaluation and strategic facility planning.