Vacuum/sweeper, turf, riding type, purchase and delivery of

The Palm Beach County Board of County Commissioners Purchasing Department issued a Request for Quotation (RFQ) for the purchase and delivery of one vacuum/sweeper turf riding-type unit. The procurement seeks a new, current production model, self-contained three-wheel tri-cycle configuration riding vacuum suitable for use on turf or pavement in wet or dry conditions, with the specified equipment identified as a Smithco Sweepstar 60, Model #77-100CB or an equal product meeting or exceeding the salient characteristics outlined in the technical specifications. Quotations were due by December 20, 2019, at 4:00 P.M. Palm Beach County local time, with responses accepted via fax or email to buyer Marva Brown. The equipment must be delivered to the Fleet Management Division at 2601 Vista Parkway, West Palm Beach, Florida 33411, with delivery occurring Monday through Friday between 7:00 A.M. and 4:00 P.M., excluding holidays, and unloaded prior to 4:00 P.M. The successful quoter must provide operator's, service, and parts manuals at delivery and demonstrate equipment operation with training provided to County personnel. Pricing must be firm fixed unit pricing with no escalation clauses, remain valid for ninety days from opening for evaluation and award, and the F.O.B. point is destination, with the quoter retaining title and assuming all transportation charges, responsibility, liability, and risk in transit. The award was to be made on an all-or-none, total offer basis to the lowest responsive and responsible quoter, with payment made only upon the County's satisfaction and acceptance of delivered items.

The solicitation includes set-asides for Small/Minority/Women-Owned Business Enterprises (S/M/WBE) under the Equal Business Opportunity Ordinance and local preference provisions granting up to a 5% price reduction for quoters with a permanent place of business in Palm Beach County or the Glades. The successful quoter must furnish a factory/manufacturer warranty against defects in materials and workmanship, effective from delivery and acceptance, at no cost to the County for repairs or replacements during the warranty period. All vendors are required to provide evidence of Commercial General Liability Insurance with a minimum limit of $500,000 per occurrence, Business Auto Liability Insurance at $500,000 combined single limit, and Workers' Compensation and Employer's Liability Insurance in accordance with Florida Statute Chapter 440. Additionally, all vendors must register in the County's Vendor Self Service system and ensure subcontractors are similarly registered prior to contract finalization. Mandatory documentation includes the OEBO Schedules 1-2 forms requiring prime contractors to list all proposed subcontractors and subconsultants, specify dollar amounts or percentages of work, and identify certification status of all participating firms. No specific budget range or award value was disclosed in the solicitation documents.