Vaccine Coolers Dry Ice and Delivery

The State of Michigan Department of Technology, Management & Budget issued Request for Proposal No. 210000000149 on October 27, 2020, to procure dry ice pellets and delivery services for vaccine storage throughout Michigan. The procurement seeks a contractor to supply and deliver dry ice pellets meeting specific size specifications (1/2 to 5/8 inch diameter) to vaccine coolers located at up to 120 sites statewide, including hospitals, local health departments, and Federally Qualified Health Centers. Each delivery must provide 23 kilograms (approximately 50 pounds) of dry ice per cooler, with initial delivery required within 24 hours of order placement and replenishment every five days for a maximum of 15 days to maintain vaccine viability. The evaluation of proposals will be based on technical merit using a 100-point scoring system across four categories: Product Quality (60 points), Service and Delivery Capabilities (20 points), Other Contract Activities (10 points), and Vendor Questions Worksheet (10 points), with a minimum threshold score of 80 points required for pricing evaluation. The contract period extends from November 17, 2020, through November 16, 2021, with a renewal option for one additional one-year period at the State's sole discretion, with pricing required to remain firm for the entire contract term subject only to documented cost adjustments supported by written evidence. Critical deadlines include October 30, 2020, for submission of bidder questions, November 4, 2020, for posted answers, and November 10, 2020, at 1:45 p.m. Eastern for proposal submission.

The RFP does not identify any set-asides or restrictions limiting eligibility to specific enterprise categories or disadvantaged business organizations. The contractor must maintain commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, automobile liability insurance of $1,000,000 per accident, and workers' compensation coverage. Service-level agreements impose strict requirements with 100% compliance mandated for delivery schedules, including penalties of $100 for each of the first five non-compliance occurrences and $500 for subsequent occurrences within a calendar year, and liquidated damages of $5,000 plus $100 per day for late or improper completion. The contract is subject to federal provisions including compliance with the Davis-Bacon Act prevailing wage requirements, Clean Air Act standards, debarment certification, and Byrd Anti-Lobbying Amendment requirements. The RFP does not identify any incumbent vendors, current contractors, or existing infrastructure requiring integration, nor does it disclose specific award values or budget ranges, though pricing must be provided as part of the proposal submission for those proposals meeting the technical merit threshold.