V211-24-087 HVAC Full-Service Maintenance

This state and local contract opportunity issued by the Virginia Military Institute (VMI) in Rockbridge County, Virginia is seeking to identify a qualified vendor to provide comprehensive HVAC full-service maintenance services for the institute's facilities. The Request for Proposal (RFP) covers preventive maintenance, routine service calls, emergency and repair services, improvement-enhancement services, and special events support for HVAC equipment across multiple VMI buildings, including academic, residential, and support facilities. Key deliverables include regular inspections, filter changes, minor repairs, and 24/7 on-call emergency services. A mandatory pre-proposal conference will be held on April 15, 2024, and proposals are due by May 7, 2024. The initial contract period is from July 1, 2024 to June 30, 2025, with four (4) successive one-year renewal options.

The RFP includes a requirement for offerors to submit a Small, Women-Owned, and Minority (SWaM) Participation Plan, as VMI has a goal of 42% spend with SWaM certified vendors. While the RFP does not mention any incumbent contractors, it does include a detailed inventory of the existing HVAC equipment, suggesting the agency is seeking a comprehensive solution to maintain and service their entire campus facility. The RFP does not provide any specific budget ranges or award values, but pricing requirements include a lump sum price schedule for preventive maintenance and routine services, as well as hourly rates for emergency/repair, improvement-enhancement, and special events work.