UW-River Falls Athletic Training Partnership

The University of Wisconsin-River Falls is seeking a local athletic training partnership through Request for Bid (RFB) GA-8130 to provide comprehensive sports medicine services for approximately 350 student athletes across 16 varsity sports programs. The procurement requires a contractor located within 20 miles of campus to deliver a full athletic training service package beginning August 1, 2017, with a five-year contract term and potential two one-year renewals. The vendor must assign three certified athletic trainers: one full-time head athletic trainer with head collegiate experience and two assistant athletic trainers at 0.75 full-time equivalency positions. Required professional credentials include NATABOC certification, Wisconsin athletic trainer certification, National Athletic Trainers Association membership, CPR and AED certification, and electronic health records experience. Specific service deliverables include daily on-site sports medicine care, injury assessment and treatment, rehabilitation services, event coverage for contact sports, concussion management, and NCAA compliance documentation. The bid submission deadline was June 20, 2017, at 2:00 p.m. CST, with questions due by June 13, 2017, at 4:30 p.m. CST, and a notice of intent to award scheduled for approximately June 22, 2017.

The procurement allows for Certified Minority Business Enterprises to receive up to a five percent bid preference in accordance with Wisconsin statutes. The selected vendor must maintain specific insurance coverages, including $1,000,000 in commercial general liability, $1,000,000 in automobile liability, and $2,000,000 in professional liability insurance, with the Board of Regents of the University of Wisconsin System named as an additional insured. A team physician must be appointed to supervise the athletic trainers and provide game-day coverage for home football games and NCAA post-season events. The university will provide advertising signage at athletic facilities and recognition as the exclusive orthopedic and sports medicine provider. While specific budget ranges are not explicitly detailed, the cost pricing form indicates annual cost submissions will be required for each of the five contract years. The award will be made to the lowest responsive, responsible bidder meeting all stated criteria, with the potential for a staggered service start in the first year to accommodate existing contracts. Monthly invoicing is anticipated, and the contract structure allows for flexible service implementation while maintaining comprehensive athletic training support for student athletes.