UV preventative maintenance service for santa FE wastewater facility

The City of Santa Fe Department of Wastewater Management is soliciting bids for UV preventative maintenance service on a Trojan System UV3000 disinfection unit, with proposals due October 15, 2026.

The scope comprises four scheduled service visits per year at three-month intervals over a three-year contract term (July 2026 through June 2029). Each visit includes verification of UV system components and electrical connections, module communication checks, operator training, waterproof seal integrity verification, UV module cleaning, lamp and ballast operation verification, and replacement of defective lamps and ballasts. The contractor must provide comprehensive reporting of findings and recommendations. The customer supplies and disposes of all materials including lubricants, cleaners, fluids, replacement lamps, ballasts, sleeves, circuit boards, and fuses. Any work beyond the defined scope requires separate pricing approval and a purchase order before commencement.

The total estimated contract value is $265,075.60 over three years, with annual prices of $85,760 (2026–2027), $88,332.80 (2027–2028), and $90,982.78 (2028–2029). Each visit cost is $21,440, $22,083.20, and $22,745.70 respectively. Per-visit pricing includes labor, applicable tax, and travel expenses (hotel, car rental, per diem). Invoicing occurs at the time of each service visit.

A proposal from Piedmont Technical Services was submitted on June 25, 2026, with revisions dated August 4, August 5, and September 8, 2026. This may indicate an incumbent bid or reference proposal; the source does not clarify whether competitive bidding is open or sole-source intent has been declared.