Utility trailer parts

The Sachem Central School District in Suffolk County, New York, is soliciting bids for Utility Trailer Parts under Bid #B 24-519, seeking comprehensive parts and supplies for district-owned trailers from manufacturers including Dexter, RedLine, Erickson, Equal-i-zer, Curt, Supersprings International, Hutch Suspension Systems, and tire manufacturers like Kenda, Loadstar, Goodride, WestLake, and Carlisle. The procurement is specifically targeting parts for Doolittle, Nike, Havier, Jacobson, Hudson, and Southwest trailer models, with a contract period extending from bid approval through June 30, 2025, and potential for two additional one-year renewals. Bidders must submit both paper and electronic (flash drive) proposals by October 22, 2024, at 10:00 a.m., with all pricing required to include shipping, handling, freight, and inside delivery without additional charges. Key deliverables include detailed pricing information showing original price, discount percentage, and final discounted price on all invoices. Evaluation will likely involve comprehensive review of submitted documentation, pricing structure, and compliance with specified requirements, including completed forms for sexual harassment prevention, Iran Divestment Act, and non-collusive bidding certifications.

While no specific set-aside designations are explicitly mentioned, bidders must complete multiple legal compliance forms and certifications, suggesting potential restrictions on vendor eligibility. The district reserves significant procurement flexibility, including the right to cancel awards, adjust quantities, and purchase from alternative sources with no guaranteed minimum purchase quantities. Vendors must provide comprehensive insurance, including commercial general liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate, with the district named as an additional insured. All inquiries must be directed to the Purchasing Office at (631)471-1330, and vendors are required to submit a completed W-9 form with their response. Although no specific budget range is provided, the bid indicates a need for competitive pricing across a wide range of trailer parts and tires, suggesting potential for a substantial contract value depending on the district's maintenance and replacement needs throughout the contract period.