Utility locating services, term contract

This is an Invitation for Bid (IFB #18-027/KM) issued by the Palm Beach County Board of County Commissioners Purchasing Department for utility locating services under a firm, fixed-price term contract. Palm Beach County Water Utilities seeks to establish a contract for locating utility infrastructure including potable water, wastewater, reclaimed water, raw water piping, and lift station electrical services for pipe sizes up to 54 inches throughout Palm Beach County service areas and the Glades region. The contract requires the successful bidder to complete service requests within two full business days of notification from Sunshine 811 (or as required by Florida Statute 556), with emergency requests receiving highest priority treatment. The estimated volume for the initial 12-month contract period is approximately 45,000 line locates, with pricing based on individual line item units including per-ticket locates (27,000 single utility and 16,000 multiple utility), per-ticket no-locate situations (800 single utility and 200 multiple utility), additional locating time in quarter-hour increments (500 hours single utility and 100 hours multiple utility), emergency tickets (200 single utility and 100 multiple utility), and utility lookout services (100 quarter-hour increments). Bidders must maintain current Palm Beach County Business Tax Receipts, provide proof of Sunshine 811 membership, obtain all required state and local licenses and permits, and carry minimum insurance coverage including $500,000 Commercial General Liability and $500,000 Business Auto Liability. The successful bidder will be awarded a 12-month contract with options to renew for four additional 12-month periods upon mutual written agreement. Bid submissions were due on October 26, 2017, at 4:00 p.m. local time to the Palm Beach County Purchasing Department at 50 South Military Trail, Suite 110, West Palm Beach, FL 33415-3199.

A minimum 15 percent Small Business Enterprise (SBE) participation goal applies to all bids, with specific ranking procedures implemented for SBE-responsive bidders. The successful bidder is responsible for all direct and indirect costs including staffing, vehicles, equipment, paint, flagging, monthly Sunshine 811 transaction fees, and must maintain a six-year records retention period. The contract requires integration with existing Sunshine 811 membership and notification systems, as this entity serves as the primary mechanism for service request notification in compliance with Florida Statute 556. No specific budget range or award value is listed in the procurement documents; pricing will be determined through the competitive bidding process based on the unit prices submitted by qualified bidders for each service category. No incumbent vendor or current contractor information is specified in the available documentation.