UT Rock and Sand-Fill Deliveries

The City of Pembroke Pines, Florida is requesting bids on an as-needed delivery contract for road rock, sand-fill, and #57 3/4-inch washed rock to designated city locations, with bids due October 1, 2026 at 12:00 p.m. and questions due September 15, 2026. No pre-bid meeting is scheduled. HUD Section 3 requirements apply: for projects exceeding $200,000, contractors must meet minimum numeric goals of 25 percent of total project hours worked by Section 3 workers and 5 percent by Targeted Section 3 workers (low- or very low-income persons, current public housing residents, or Section 8-assisted housing residents); Form 1 (Section 3 Assessment and Certifications) must be submitted with all bids regardless of contract size, and failure to submit may result in bid disqualification.

Estimated quantities during the initial contract term are approximately 1,000 tons of Double-Crushed Road Rock, 500 tons of Sand-Fill, and 100 tons of #57 3/4-Inch Washed Rock; these are estimates only and not guaranteed. Pricing shall be provided per ton for each material type, with unit prices including all costs for furnishing and delivering materials, including loading, transportation, fuel, labor, and equipment. Deliveries are restricted to 8:00 a.m. to 5:00 p.m., Monday through Thursday, excluding holidays, unless otherwise stipulated. All commodities must be delivered F.O.B. destination, new and free from defects, and packaged to commercially reasonable shipping standards.

The estimated aggregate annual spend is up to $25,000. The contract term is initial 2 years with two additional 2-year renewal terms, for a potential total of 6 years. Neither proposal security nor payment and performance bonds are required. Vendors must obtain general liability insurance with $1,000,000 each occurrence and $2,000,000 general aggregate limits, workers' compensation coverage per Florida law with $500,000 employers' liability limits, and comprehensive auto liability insurance with $1,000,000 combined single limits, with the City named as an additional insured and a 30-day cancellation notice clause required. Vendors must register on the OpenGov e-Procurement portal and submit bids electronically; no mail, email, or fax submissions are accepted. Payment terms are Net 30 unless otherwise stated, governed by Florida's Local Prompt Payment Act.