Useful Public Service Provider

The State of Colorado Judicial Department, 12th Judicial District Probation Department, issued a Request for Documented Quotes (RDQ) to procure placement services for offenders ordered by the courts to complete community service or useful public service (UPS) assignments within the 12th Judicial District, spanning Alamosa County and Denver City. The successful contractor will be responsible for identifying suitable job opportunities, interviewing and assigning offenders to appropriate work sites, monitoring compliance with court-ordered service hours, maintaining electronic databases, submitting required reports to the Probation Department and Courts, conducting work site audits, and managing overall program operations. Key qualifications include the ability to transition the existing UPS program, pass criminal background checks for all staff, and maintain specified insurance coverage, including workers' compensation for offenders, general public liability insurance with minimum limits of $1,000,000, and automobile liability insurance. The contractor must also submit audited financial statements for the most recent three fiscal years or comparable reviewed statements prepared by a certified public accountant. The original submission deadline of April 26, 2016, at 3:00 PM local time was extended via Addendum 1 to May 12, 2016, at 3:00 PM local time, with public quote opening scheduled for 3:05 PM on May 12th. The anticipated award date was to occur as soon as possible following quote closing, with a projected start date of May 27, 2016. The initial contract was to run from May 27, 2016, through April 30, 2017, with four optional one-year renewal periods available at the mutual discretion of both parties.

All UPS program services must be funded exclusively through fees assessed to participating offenders as authorized by Colorado Revised Statutes, with maximum fees ranging from $80 for 1-40 hours of service to $120 for 91 or more hours; the contractor is responsible for collecting fees directly from clients and must accommodate indigent participants at no cost to the Probation Department or District. Based on historical data, the current provider received 630 referrals for community service between January and December 2015, with an estimated 300 referrals annually projected going forward, though no minimum referral guarantee is provided in the contract terms. No specific set-aside designations for disadvantaged enterprises or restrictions on organizational type are detailed in the solicitation documents. The incumbent contractor information and specific contract award value or budget ranges are not disclosed in the available documentation. Interested contractors should submit solicitation responses referencing the solicitation number JUD-RDQ-16-12PO-01-USEFUL PUBLIC SERVICE and ensure delivery to John C. Kane, Purchasing Manager, at the State Court Administrator's Office in Denver.