Used Tire Program District 4

The Arkansas Department of Shared Administrative Services Office of State Procurement is soliciting bids for a Used Tire Program for District 4, seeking a contractor to collect, transport, and process waste tires from three transfer facilities located in El Dorado, Pine Bluff, and DeWitt, serving 14 counties. The projected waste tire collection for 2025 is 253,330 tires, comprising 224,422 small tires, 26,974 large tires, and 1,934 extra-large tires. Bidders must have a minimum of five years of experience and maintain current waste tire transporter, processing, and collection center licenses. The contract requires the successful vendor to transport tires from transfer facilities to a processor, ensure proper recycling or disposal, and assist the board with quarterly reports and a comprehensive business plan. The bid response is due on October 23, 2025, at 2:00 p.m. Central Time, with an anticipated contract start date of November 24, 2025. The initial contract term is one year, with potential renewals for up to six additional one-year terms, not exceeding a total of seven consecutive years. Performance standards include specific damages for non-compliance, such as $250 per day for late container pickup and $500 per day for processing delays.

The solicitation does not explicitly mention set-aside designations or specific restrictions for disadvantaged enterprises. Contractors must comply with several mandatory certifications, including agreements not to boycott Israel, knowingly employ illegal immigrants, or engage with scrutinized companies. The contract's funding is contingent upon approval by the Division of Environmental Quality, Pollution Control and Ecology Commission, and Arkansas Legislative Council. While specific award values are not directly stated, the Official Bid Price Sheet indicates an estimated annual volume of 4,800 tons, with pricing to be submitted per ton for transportation and processing services. Potential bidders must complete a comprehensive bid response packet, including the Bid Signature Page, Proposed Subcontractors Form, Equal Opportunity Policy, and Official Bid Price Sheet. Additional recommended documents include the EO 98-04 Contract and Grant Disclosure Form, which requires transparency regarding potential conflicts of interest for individuals and business entities seeking to enter the contract.