Used Steel Rails - District 4 Hardin Co

The Commonwealth of Kentucky, Kentucky Transportation Cabinet (KYTC), Division of Purchases, is conducting a competitive sealed bid procurement for used steel railroad rails on behalf of District 4 in Hardin County. The solicitation seeks 500 pieces of 40-foot used railroad rails measuring 132 pounds or larger per linear yard of structural grade steel, totaling 20,000 linear feet. The material must be straight, structurally sound, and comply with the Kentucky Transportation Cabinet's 2019 standard specifications for road and bridge construction. Delivery is required prepaid to the KYTC District 4 Hardin County Maintenance Storage Facility at 310 Valley Creek Road, Elizabethtown, Kentucky 42702. The procurement employs a two-phase competitive sealed bid process: Phase 1 requires submission of unpriced technical offers by March 14, 2024, at 1:30 p.m. Eastern Time, followed by Phase 2 consisting of vendor training on March 18, 2024, and an online reverse auction bidding event on March 19, 2024, at 11:00 a.m. Eastern Time through the eBridge platform, with a tentative award date of March 22, 2024. Evaluation criteria allocate 95 points to price and 5 points to delivery time, with the lowest bidder receiving maximum points and delivery required within a specified number of calendar days after contract award; failure to meet the delivery deadline results in one percent daily deductions from invoices.

Reciprocal preference will be applied to Kentucky resident bidders in accordance with KRS 45A.494 prior to award, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualified nonprofit agencies for individuals with severe disabilities are eligible for additional preference points of 20 percent or 15 percent of maximum points respectively. This is a one-time purchase contract with no renewal options specified, and no incumbent vendor is identified in the solicitation. Prospective bidders must register with the Commonwealth's Vendor Self Service System at vss.ky.gov and submit responses electronically within 24-48 hours prior to submission; bids must include required affidavits and certifications and remain valid for a minimum of 90 calendar days after bid closing. The awarded supplier is obligated to pay a three percent (3.0%) transaction fee to eBridge on the final awarded price. While no specific award value or budget range is disclosed in the solicitation documents, unit pricing must be quoted as F.O.B. Destination Freight Prepaid and Allowed, with payment to be made within 30 working days of receipt of goods and proper invoice, and one percent monthly penalties applied for payments exceeding 30 working days.