Used Railroad Steel - Campbell, Boone, Kenton, Owen Counties

The Kentucky Transportation Cabinet is issuing a Request for Bid (RFB) to procure 590 pieces of 30-foot used railroad steel rails totaling 17,700 linear feet across four counties in District 6, with specific allocations of 100 pieces (3,000 linear feet) for Campbell County, 200 pieces for each of two Boone County locations (6,000 linear feet each), and 90 pieces (2,700 linear feet) for Owen County. All rails must meet structural grade specifications of 130-136 pounds per linear yard, with the Commonwealth accepting reroll material and 140-141 pound rails that meet the base specification; each rail must include a lifting hole near the end for shackle and pin mechanisms. Vendors must submit unpriced technical offers by August 20, 2025, at 1:30 p.m. Eastern Time in Phase 1, with qualified bidders advancing to Phase 2 consisting of an online reverse auction scheduled for August 28, 2025, at 11:00 a.m., with an anticipated award date of September 3, 2025. Delivery must be made to four separate KYTC facilities with prepaid freight included; vendors will receive 24-hour advance notification and must allow 6 hours for unloading, with a one percent per day penalty applied to invoices for late deliveries unless delays result from circumstances beyond vendor control. Award will be based on best value using a 95-point price criterion and 5-point delivery time criterion, with the lowest-priced bidder receiving maximum points and subsequent bidders scored proportionally. All bids must remain valid for 90 calendar days following the closing date, and vendors must register with Kentucky's eProcurement system at https://vss.ky.gov to submit responses electronically.

Reciprocal preference applies to Kentucky resident bidders in accordance with KRS 45A.494, and qualified bidders including Kentucky Correctional Industries and nonprofit agencies serving individuals with severe disabilities receive preference points of 20 percent and 15 percent respectively. Vendors claiming resident bidder status must submit required affidavits, and foreign entities must provide Secretary of State certificates of authority if applicable. The Kentucky Transportation Cabinet reserves the right to reject any or all bids, waive informalities and technicalities, negotiate directly with bidders, or accept the bid deemed in its best interest regardless of price. A transaction fee of 2.9 percent of the final total purchase price is assessed to the awarded supplier, payable to eBridge upon award and must be included in bid pricing without separate delineation in invoicing to the buyer. The solicitation is funded by KYTC, and no specific budget range or award value has been disclosed in the available documentation.