Used Railroad Rails - District 10

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, issued a Request for Bid (RFB) on January 3, 2019, for the procurement of 50,000 linear feet of used railroad rails for District 10. The rails must be 136 pounds or greater per linear yard, supplied in 40-foot lengths, and constructed of structural grade steel. Materials will be delivered to the KYTC District 10 Equipment Garage #21 in Beattyville, Kentucky, with billing directed to the Jackson District Office. The procurement process required written questions to be submitted by January 10, 2019, with bid submission closing on January 23, 2019, at 10:00 a.m. Eastern Time. The electronic sealed bidding event was conducted through eBridge Business Solutions, LLC, scheduled for January 31, 2019, from 11:00 a.m. to 11:15 a.m. ET, with vendor training sessions available on January 28 and 29, 2019. Award decisions were tentatively scheduled for February 1, 2019, and all bids were required to remain valid for a minimum of 90 calendar days following the closing date. Evaluation criteria weighted price at 95 points and delivery time at 5 points, with the lowest-priced bidder receiving maximum scoring and subsequent bids scored proportionally; late delivery incurs a one percent per day deduction from invoices.

This procurement is designated as federal-funded, requiring compliance with Federal Highway Administration (FHWA) Form 1273 provisions and Buy America requirements mandating domestic sourcing of materials; however, Davis-Bacon prevailing wage rates do not apply as this is a commodity contract. Kentucky resident bidders receive reciprocal preference, and qualified bidders including Kentucky Correctional Industries receive additional preferences as defined under Kentucky Revised Statute 45A.470. Vendors must submit signed solicitation forms, completed bid information, and required affidavits certifying that offered items contain 100 percent recovered material or post-consumer waste. All suppliers participating in the eBridge transaction must pay a three percent transaction fee calculated on the final total purchase price, which must be included in the bid pricing and cannot be itemized separately on invoices. Payment will be made within 30 working days of receipt of goods and vendor invoice, with a one percent per month penalty applied for payments exceeding the 30-working-day threshold. The specific award value and budget range for this procurement were not disclosed in the available solicitation documents.