Used Railroad Rails D5

The Commonwealth of Kentucky, through the Kentucky Transportation Cabinet (KYTC) Division of Purchases, is soliciting bids for the procurement of used railroad rails under a Request for Bid (RFB) designated as 605_2300000519. The KYTC seeks a total of 33,080 linear feet of used railroad rails distributed across three Kentucky counties: 16,000 linear feet for Henry County (400 pieces of 40-foot rails), 12,000 linear feet for Henry County (300 pieces of 40-foot rails), and 5,080 linear feet for Spencer County (127 pieces of 40-foot rails). All rails must be structural grade steel, straight, and structurally sound, weighing 136 pounds or larger per linear yard, and must conform to Kentucky Transportation Cabinet 2019 standard specifications. The procurement employs a two-phase bidding process: Phase 1 requires vendors to submit unpriced technical offers by February 27, 2023, at 1:30 PM Eastern Time, followed by Phase 2, which consists of an online reverse auction conducted through eBridge Procurement on March 3, 2023, at 11:00 AM Eastern Time. Key milestone dates include a question deadline of February 17, 2023, at 4:00 PM Eastern Time, with answers posted by February 24, 2023, and a tentative award date of March 8, 2023. Delivery is required to the KYTC District 5 Henry County Maintenance Storage Facility in Campbellsburg, Kentucky, on a prepaid, F.O.B. Destination basis, with vendors responsible for all freight charges and required to provide a minimum of 24 hours' notice prior to delivery. Evaluation criteria allocate 95 points to price, with the lowest bidder receiving maximum points, and 5 points to delivery time, with the best delivery time receiving maximum points; awards will be made on a best-value basis. Pricing penalties of one percent per day apply for late deliveries, and payment will be made within 30 working days after receipt of goods and proper invoicing.

Kentucky resident bidders claiming Kentucky residency status receive reciprocal preference against nonresident bidders under state procurement law. Vendors must register with the Commonwealth's eProcurement System (Kentucky Vendor Self Service platform accessible at https://emars311.ky.gov/webapp/vssprdonline3111d/AltSelfService) and submit all bids electronically; all bids remain valid for 90 calendar days. The solicitation includes standard compliance requirements for adherence to tax and employment laws and non-discrimination provisions, and the Commonwealth retains the right to reject any or all bids, waive informalities and technicalities, negotiate directly with bidders, or accept the proposal deemed in its best interest. Vendors awarded contracts are obligated to pay eBridge Procurement a transaction fee of three percent (3.0%) of the final awarded purchase price, with payment due upon delivery completion and receipt of payment from the buyer. No federal funding is referenced in the solicitation, and this is a one-time purchase contract with no renewal options specified. No specific budget range or award value has been provided in the available documentation.