Used Railroad Rails D4

The Kentucky Transportation Cabinet, Division of Purchases, is conducting a competitive sealed bid procurement for 20,000 linear feet of used railroad rails to support District 4 operations in Elliott County. The solicitation requires bidders to supply used railroad rails in 500-piece lots of 40-foot rails, weighing 136 pounds or larger per linear yard, manufactured from steel, straight, and structurally sound material meeting 2019 KYTC standard specifications for road and bridge construction. Delivery is required prepaid to the KYTC District 4 Hardin County Maintenance Storage Facility in Elizabethtown, Kentucky, with a minimum 24-hour advance notification to the engineer and a six-hour unloading window provided by district personnel. This is a two-phase competitive sealed bid process conducted as a reverse auction, with Phase 1 unpriced technical offers due by 1:30 PM Eastern Time on May 25, 2022. Acceptable Phase 1 vendors will be notified by May 26, 2022, and invited to participate in the online reverse auction event scheduled for May 27-31, 2022, with a tentative award date of June 1, 2022. Evaluation criteria consist of price (95 points) and delivery time (5 points), with the lowest-priced bidder and fastest delivery timeframe receiving maximum points and other bidders scored proportionally. All bids must remain valid for a minimum of 90 calendar days after the bid closing date, and late delivery penalties will be assessed at one percent of the invoice per day after the contracted due date, except for delays beyond the vendor's control.

Reciprocal resident bidder preference will be applied per KRS 45A.490-494 prior to award, and Kentucky Correctional Industries and qualified bidders receive additional preferences of 20 and 15 percent of maximum points, respectively. All bids must be submitted electronically through the Kentucky eProcurement system, and vendors must be registered in the Vendor Self Service System at least 24-48 hours prior to bid closing. Interested bidders must submit the Annual Affidavit for Bidders, Offerors and Contractors, certifying compliance with Kentucky campaign finance laws, sales and use tax registration requirements, state tax payment obligations, and boycott prohibitions. The procurement documents indicate that the awarded supplier will be assessed a transaction fee by eBridge Business Solutions of three percent of the final awarded price. No specific budget amount or award value is stated in the available documentation. This is a one-time contract with no renewal options, and no federal funding is indicated for this procurement.