Used railroad rail - district 9

The Commonwealth of Kentucky's Transportation Cabinet (KYTC) District 9 issued a Request for Bid (RFB 1900000100) for used railroad rail materials to support transportation infrastructure projects in Elliott County. The procurement seeks two distinct line items: 21,800 linear feet of 40-foot railroad rail (maximum 545 pieces) and 1,375 linear feet of 25-foot railroad rail (maximum 55 pieces), with all materials to be delivered to the KYTC District 9 office in Flemingsburg, Kentucky. This solicitation was conducted as a competitive reverse auction process in accordance with 200 KAR 5:375, with the Request for Bid posted on August 8, 2018, and bids closing on August 23, 2018, at 10:00 a.m. Unit costs per linear foot were to be submitted during the reverse auction process, with pricing information not pre-established in the solicitation. Prospective vendors were required to submit comprehensive affidavits addressing Kentucky campaign finance law compliance, tax obligation status, debarment certification, sales tax registration, and worker classification requirements. Interested parties could contact Sheila Durham at 502-782-3975 for additional information, and bids were to be submitted in physical form to the KYTC Division of Purchases Bid Clerk at 200 Mero Street, 4th Floor, Frankfort, Kentucky 40622, as online bidding was prohibited for this solicitation. Bidders were eligible to claim resident bidder status or qualified bidder status, with the latter designation available to nonprofit organizations serving individuals with severe disabilities.

The solicitation permitted qualified resident and nonresident bidders to compete, with specific consideration given to qualified bidder status for nonprofit organizations serving individuals with severe disabilities. No incumbent vendors or current contractor information was specified in the available documentation. Bidding occurred through the eBridge electronic platform with a revised bid event scheduled for Wednesday, August 29, 2018, at 11:00 AM ET, with a preliminary end time of 11:15 AM ET subject to possible extensions. The Commonwealth reserved the right to reject any or all bids, waive informalities and technicalities, negotiate directly with bidders, or accept the proposal deemed most advantageous to its interests regardless of price. Successful bidders were required to pay a three percent transaction fee to eBridge calculated on the final total purchase price, which was to be incorporated into bid pricing rather than itemized separately in invoicing. No specific budget or award value was disclosed in the solicitation documents, as pricing would be determined through the competitive reverse auction process. Award notification was to be provided at the earliest possible date following bid evaluation.