Used Rail Road Rails - D6

The Kentucky Transportation Cabinet (KYTC), Division of Purchases, issued this Request for Bid (RFB 605 2500000346) on behalf of the Division of Maintenance to procure used railroad rails for District 6 facilities. The solicitation seeks approximately 16,500 total linear feet of structural-grade used railroad rails, comprised of 10,000 linear feet (approximately 250 forty-foot rails) for the Carroll County maintenance storage facility and 6,500 linear feet (fifty forty-foot rails and 150 thirty-foot rails) for the Pendleton County location. All rails must meet 130-136 pounds per linear yard specifications, be constructed of steel, remain structurally sound and straight, and include holes cut near the end for picking and lifting mechanisms; all material must conform to the 2019 Kentucky Transportation Cabinet Standard Specifications for Road and Bridge Construction. Delivery is required prepaid to the designated KYTC District 6 storage location with a minimum of 24 hours' advance notification to the engineer and six hours allocated for unloading by district personnel; late deliveries incur a one percent per-day penalty unless caused by Commonwealth actions or force majeure events. Bids must be submitted exclusively through the Kentucky Vendor Self Service (VSS) electronic procurement system at https://vss.ky.gov by January 10, 2025, at 1:30 p.m. Eastern Time, with an anticipated award date of January 17, 2025. The evaluation methodology employs best value scoring weighted at 95 points for price (lowest bidder receives maximum points with subsequent bidders scored proportionally) and 5 points for delivery time stated in specific calendar days; vague delivery terms such as "as soon as possible" render bids non-responsive. This is a one-time contract with no renewal options; the deadline for written questions is January 2, 2025, at 4:00 p.m. Eastern Time, with Commonwealth responses due January 3, 2025, at 4:00 p.m. All bids remain valid for a minimum of 90 calendar days following the closing date.

Kentucky resident bidders and several qualified bidder categories are eligible for reciprocal preferences under KRS 45A.490-494 and 200 KAR 5:410, including Kentucky Correctional Industries (20% preference), Kentucky Industries for the Blind (15% preference), nonprofit corporations furthering Chapter 163 purposes, and qualified nonprofit agencies serving individuals with severe disabilities (15% preference). All bidders must be registered in the Commonwealth eProcurement System 24-48 hours prior to bid submission and must comply with mandatory representations regarding compliance with Kentucky tax, wage, safety, and unemployment laws. Vendors are required to submit a Required Affidavit for Bidders, Offerors, and Contractors and, if applicable, affidavits claiming resident or qualified bidder status; a certification of recycled content must accompany the bid. No incumbent vendors or current contractors are identified in the solicitation documents, and no existing infrastructure or technology integration requirements are specified. The solicitation does not provide an explicit award value or budget range; pricing is to be determined through competitive bidding, with cost evaluated as a primary criterion at 95 points of the total scoring methodology. Bids submitted on company quote forms are discouraged due to potential conflicts with Commonwealth requirements, and only electronic submissions through VSS will be accepted.